Any person who was a resident, fellow, faculty, or member of the medical staff of CCHMC is considered a member.

A member shall self-elect to be removed from the Alumni Association by any means of communication, such as verbal, written, or electronic request.

The Board shall consist of approximately 20 individuals, including the Executive Committee Members, and General Members representing the following suggested categories:

• Executive Committee Members
  • Board Chair
  • Vice Chair
  • Past Chair
  • Program Chair
  • Communications Chair
• General Members
  • resident alumni
  • fellow alumni
  • current faculty
  • past faculty
  • member of the medical staff
  • current resident
  • current fellow
  • representative from the 25- 39 age range
  • representative from the 40-55 age range
  • representative from the 56 + age range
  • Up to 3 representatives from the 10 AAP Districts or Chapters
    • See map of districts (Appendix 1)
    • As more chapters are formed, representation on the General Board will be considered
  • representative with a PhD designation
  • representative from the MEC History Committee

Members of the Governing Board will serve three year terms with the potential for being reappointed for two subsequent terms. If they are an officer of the Board, their term may extend past this limit. At the end of the Member’s term, they may be reappointed to the Board after a 1 year hiatus.

A Quorum of the Governing Board is achieved by the presence of at least 50% of the Members. Members may attend in person or electronically. A super majority (2/3 of the members present) affirmative vote is required for any bylaw changes.

The Alumni Governing Board shall exercise general supervision over the affairs for the Alumni Association and may consider and take action upon any business presented.

The minutes of each meeting, including the financial report, shall be given to members of the Alumni Board by the staff liaison. The minutes will be approved by the Board and signed off by the Chair of the Board.

Less than 50% attendance at quarterly Board meetings may be cause for removal as an officer or board member, subject to action of the Board.

1. With input from Board Members, the Governance Committee will act as the nominating committee and will make appointment recommendations subject to approval by the Board.
2. Vacancies- Vacancy of an Officer or Board member shall be filled by a two-thirds (2/3) vote of the Governingi Board present. Any Officer so elected shall serve for the remainder of the unexpired term of the vacant office.

The Officers and their duties shall be those usually performed by such officers as prescribed in Robert’s Rules of Order Newly Revised.

1. Board Chair- The Board Chair shall preside at all meetings of the members and the Board, and performs generally all the duties usually performed by Chairs of like associations, and such other and further duties as shall from time to time be necessary.
2. Vice Chair- The Vice Chair shall automatically succeed to the office of Board Chair and perform all the duties of Chair in case of absence, death or disability of the latter and any duties assigned by the Chair or the Alumni Board.
3. Past Chair- the Past Chair shall act in an advisory capacity, Chair the Governance Committee, and carry out such duties as requested by the Board Chair or the Board. 
4. Communications Chair- the Communications Chair shall maintain the social media presence, work with the staff liaison on communication efforts to the alumni community and shall attend the Staff Bulletin meetings.
5. Program Chair- the Program Chair shall determine and organize all programs in conjunction with the Cincinnati Children’s staff liaison.

The Officers shall take office at the annual meeting of the Alumni Board and shall serve a term of two years, with the option to be elected for two additional term, or until successors are duly elected. No person shall serve in a specific office for more than three consecutive 2-year terms. Exceptions may be granted by the Board.

No officer shall receive financial compensation for services as such.

Any Governing Board officer may be removed from office by the affirmative vote of two-thirds (2/3) of all the Board members present, or by proxy, at any regular or special meeting called for that purpose. Any officer proposed to be removed shall be entitled to at least five days’ notice in writing by mail of the meeting of the Alumni Board at which such removal is to be voted upon and shall be entitled to appear before and be heard by the Alumni Board at such meeting.